Election of Committee Members
Committee Members are elected by members of the Institute either at the Member Group Annual General Meeting (AGM) or by a majority agreement if joining mid-year. The committee may appoint replacements for committee members (including the Chair and Treasurer) that resign mid-year. As the Chair and Treasurer are essential for the effective running of a group, they are specifically elected to their roles. A majority of the committee must be Institute members.
Where the Committee wishes to use remote voting they need to:
- Talk to their contact on the BCS Member Group Team to check that resources will available to run the vote and to obtain templates for use in the following steps.
- Ask Member Group members for nominations, which can include additional information to assist Member Group members to vote.
- When asking for nominations the Committee must give at least two weeks before the deadline for nominations to be submitted.
- Use the group’s website to make information about all candidates available to all those qualified to vote at least two weeks before the deadline for voting ends
- BCS HQ will then operate an electronic vote on the Member Group’s behalf.
- The Chair and Treasurer will get the result of the vote, and can ask for a list of those who have voted if they wish to accept additional votes on the night.
Co-opting Members to Committee
The committee can co-opt members to the committee as long as a majority of the committee (including co-opted members) are Institute members and the number of co-opted members does not exceed elected members.
Term of Office
This is determined for each post by the committee, subject to a maximum of three years before re-election. One year is the norm, with all members of committee standing down and, where they wish, putting themselves up for re-election.
Removing Committee Members
Committee members can be removed by a majority vote of the committee. There is a right of appeal to the Community PPP Committee.
Member Group Committee Meetings
The Committee should meet regularly (either physically or electronically). Notice of committee meetings must be given to all members of the committee. The chair is expected to approve the minutes and an electronic copy of the minutes must be sent to the Community Team at groups@bcs.uk.
See our member group committee meetings article for more information on how your committee should meet.
Quorum
33% of the membership of the committee, with a minimum of the Chair or Treasurer plus two other members of the committee constitute a quorum. If there are fewer members present (in person, by phone or electronically) the meeting cannot make binding decisions.
Voting
A simple majority of elected committee members present is sufficient to decide a disputed decision. If there is a tied vote, the chair will have an additional deciding vote.
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